1. Conditions of entry

This is a digital image only exhibition. The competition is open to all amateur and professional photographers.

All entrants accept the conditions of entry. All entrants must own all rights to their images. All images and parts of images must be entirely the work of the entrant. Images may be submitted by CD or online. Images which were accepted in previous GIPs must not be submitted again. More or less identical images from a sequence in different sections will be rejected. The competition organisation will reject images after the judging where it is determined the competition rules were not followed.

Works submitted may be used free of charge for the catalogue and other publicity in connection with the exhibition. This may include low resolution posting on our website. The organiser accepts no liability if the entrant does not own the necessary rights to the image. Images with questionable rights will be rejected. All images, in whole and in part, will not be used for any commercials of the sponsors.

 

PSA Statement on Subject Matter

There is one hard and fast rule, whose spirit must be observed at all times and applies to all sections offered in PSA recognised exhibitions.

The welfare of the subject is more important than the photograph.

This means that practices such as baiting of subjects with a living creature and removal of birds from nests, for the purpose of obtaining a photograph, are highly unethical, and such photographs are not allowed in any PSA exhibitions.

There is also a PSA policy on the use of aerial photography - aircraft, helicopters and drones.  This policy can be found at https://psa-photo.org/index.php?psa-policies#drone.

The purpose of this policy is to prevent any interference with other individuals or animals which will or may cause a disturbance in their normal activity or disrupt the way any individuals or animals interact with their environment. Entry in this exhibition requires exhibitors to agree to this and other PSA policies

The content of images must comply with these General Conditions and with the Division and Section definitions listed in these conditions. Images that - in the sole opinion of the judges or the Exhibition Organizers - do not comply are likely to be disqualified so the entrant may be aware of the problem when considering entry into other PSA recognized exhibitions.

 

IMAGE AND ENTRY REQUIREMENTS

This exhibition is open to anyone; however, an entry may be rejected when the Sponsor or the Exhibition Organizers, in their reasonable discretion, believes the entry does not conform to exhibition rules and these Conditions of Entry. Membership in any photographic organization is not required.

Sanctions: Entries will not be accepted from any entrant who is currently sanctioned by PSA or FIAP.

PSA Star Ratings

To receive proper Star ratings credit from PSA, entrants must provide their names and country exactly the same in each exhibition. Aliases are not permitted. Please contact PSA in the event of name changes or relocating to another country

Image Creation

Entries must originate as photographs (image-captures of objects via light sensitivity) made by the entrant on photographic emulsion or acquired digitally.

Certification

By virtue of submitting an image, the entrant certifies the work as his or her own (Images may not incorporate elements produced by anyone else (for example: clip art, images or art by others downloaded from the Internet). Aliases are not allowed. The entrant permits the sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website. Note: Entrants who indicate that their images may not be reproduced or used “will not be eligible for awards” or inclusion in audio-visuals of the exhibition “and could be subject to disqualification” by the exhibition sponsors. The exhibition assumes no liability of any misuse of copyright

Alteration and Computer Generation Subject to Divisional restrictions (particularly Nature, Photo Travel, and Photojournalism) images may be altered, either electronically or otherwise, by the maker. Adjustments to enhance images or creatively modify images are allowed providing the underlying photograph is retained in a way that is obvious to the viewer. Images may not be constructed entirely with a computer, and must be the sole work of the author. All parts of the image have to be photographed by the author who is holding the copyright of all works submitted

Re-use of accepted images: Once an image has been accepted in GIPs, any identical image, or near identical image, may not, in future, be entered or re-entered in any section of the same Division Star Ratings class in that exhibition regardless of media, format, or title; may not be re-titled for entry into any other GIPs, including translation into another language.

Entry

An Entry consists of, up to and including, four (4) images entered by a single Entrant into the same Section. An entrant may only enter a specific Section once.

Titles

Each image must have a unique title. That unique title must be used for entry of that image or of an Identical Image into any and all PSA-Recognized exhibitions. Titles must be 35 characters or fewer. No titles may be visible to the judges, and nothing in the image may identify the maker. Titles must not include file extensions such as .jpg or .jpeg (or any other camera capture filenames), or words such as "untitled" or "no title". Titles may not consist solely of numbers.

Color and Monochrome

Color and Monochrome images from the same capture that share substantial pictorial content in common will be considered the same image and must be given the same title.

However, PSA members working on Galaxy and Diamond Star Ratings are allowed to continue using different titles of monochrome versions and color versions of the same capture that have already been accepted until the required number of acceptances for those titles has been completed.

The Exhibition will be conducted in accordance with the rules of the PSA and FIAP

An entrant’s images will not be presented to the judges consecutively. An entrant’s four images will be distributed throughout four rounds of judging in that section. Distribution of images will be in the same round order as submitted by the entrant.

An image may be entered in only one section where acceptances of that image in multiple sections would be eligible for the same star path

 

Breaches of Rules

FIAP:

The mention that by the sole act of submitting his/her images or files to a salon under FIAP Patronage, the entrant accepts without exception and with no objection the following terms:

- that the submitted images can be investigated by FIAP to establish if these obey to FIAP regulations and definitions even if the entrant is not a member of FIAP,

- that FIAP will use any means at its disposal for this undertaking,

- that any refusal to cooperate with FIAP or any refusal to submit the original files as captured by the camera, or failure to provide sufficient evidence, will be sanctioned by FIAP,

- that in case of sanctions following the non compliance with FIAP regulations, the name of the entrant will be released in any form useful to inform the breaches of the rules. It is recommended to leave the EXIF data in the submitted files intact in order to ease eventual investigations.

If, at any time, it is determined in the reasonable discretion of the exhibition organizer or the judges before, during, or after the judging of an exhibition that an entrant has submitted entries where one or more images may fail to comply with these Conditions of Entry, including the stated definitions, the exhibition organizers reserve the right to delete the entry from the exhibition and void any or all acceptances or awards in connection with the exhibition. Fees may be forfeited or refunded in these circumstances. The entrant acknowledges that the decision of the exhibition organizers or the judges is final

PSA

In order to ensure that images comply with the Conditions of Entry and definitions, the exhibition organizers may carry out reasonable measures to verify that:

a) the images are the original work of the entrant and

b) the images comply with the rules and definitions as set out in these Conditions of Entry

These steps include, but are not limited to, questioning any entrant, requiring the submission of RAW files or other digital files representing the original capture of the submitted image(s), confronting the entrant with evidence that one or more submitted images fails to comply with the Conditions of Entry (also known as Entry Rules), and offering the entrant a reasonable opportunity to provide counter evidence to refute the exhibition organizer’s evidence by a set deadline. Such entries that are not cleared or are still questionable after the entrant has presented evidence may be considered in breach of these Conditions of Entry, and declined. Such entries may be referred to PSA for further investigation of possible ethics violations

PSA retains the right to investigate in any way all complaints/suspicions of breaches of entry conditions, impose sanctions if deemed necessary, void the acceptances of any image found to violate the PSA rules, include the entrant’s name on the list of sanctions provided to Exhibitions, and share such investigations with FIAP. Entrants automatically agree to these terms by the act of entering the Exhibition and agree to cooperate with any investigation.

If another party is submitting images on the entrant’s behalf, the entrant will still be held responsible for adhering to these Conditions of Entry (Entry Rules) and will be subject to sanction for any violations to these Conditions of Entry and PSA’s Statement of Ethics that may result.

 

Drone Policy

The Board approved a new policy on the use of drones and it is available here https://psaphoto.

org/index.php?psa-policies&a=view&faq_id=1632. The policy has a legal section which basically requires members to follow whatever laws exist in the country in which they are using a drone. There is also an ethical component to the policy and it states :One of the tenets of photography, is that the safety and well-being of the subject, photographer and surroundings is of paramount importance over the capturing of the photograph. The purpose of this section is to prevent any interference with other individuals or animals which will or may cause a disturbance in their normal activity or disrupt the way an individual or animal interacts with its environment.

1. May not fly a drone above people for the purpose of photographing their activity, unless permission is granted in writing

2. May not fly or photograph animals in their natural habitat, especially nesting areas and locations where the animal is already under stress (winter survival, migratory feeding, protecting young). Photographing scenery/landscapes is permissible.

3. May not fly or photograph in any designated wilderness area

 

2. Competition divisions

Works accepted will count for the PSA star-rating and Who’s Who in the division PID color and monochrome class (Projected Images Division) as well as ND (Nature Division) and PTD (Photo Travel Division). All acceptances are counting for FIAP titles. Youth entries will not judge separately. Acceptances and awards will count for adult FIAP titles. Only the Best Youth medal will count for youth distinctions.

 

3. Sections

There are 4 sections:

Open images PIDC (free Theme, Color)

Open images PIDM (free Theme, Monochrome)

Nature ND (Nature, images may color or monochrome)

Photo Travel PTD (Travel, images may color or monochrome)

Please see the rules of the different sections, s. § 13-16.

 

4. Entry Form

Online entries per upload do not need any entry form.

The entry form (Excel-sheet) must be submitted electronically by e-mail or with the CD if you may send your image in this way, not per Upload!. It could be found on www.germanphotocup.de

 

5. Submission of entries

The images must be sent as jpg-files with 8bit/sRGB (max. 1920x1080 Px and 2 MB per image). For each section a maximum of 4 images may be submitted. It will be recommended for the prize of best author to enter with 4 images! Clubs can enter with at least 6 members.

The following methods of submission are possible:

A. Upload (preferred)

The images can be uploaded directly per Internet on our homepage. The image files should not be renamed. After the upload each entrant will receive a confirmation with thumbnails of the images. Please send the whole entry again if this may not happen!

The address is: www.germanphotocup.de

B. e-mail

Images must be in JPG format, not zipped as .zip or .rar! Please name images as explained below. Please email images to the following address: info@germanphotocup.de

If mailing images please remember to include your entry form.

C. By post on CD

Images may be submitted on CD. Please include the entry form on CD! The CDs will not be returned.

Postal address for entries:

Norbert Heil

Johannesstrasse 5

D-70794 Filderstadt

Germany

 

6. File naming

Only necessary if you send the images not per upload !

The file name should have a prefix with the letter of the section (C=Color, M=mono, N=Natur oder T=Travel) and an order number of 1-4. The rest doesn’t matter. File names must be identical to the file names listed in the entry form to prevent confusion. New rules from FIAP will not allow titles as, no title, unnamed etc.! Please note that file names should not be confused with image titles.

Do not name the titles of the images with C1 or N1 etc!

 

7. Image size

Maximum horizontal length 1920 pixels, vertical 1080 pixels.

Smaller sizes will be accepted, but they will not projected in a full screen mode. Files should not exceed 2 MB per image (upload). We are judging on TV-Screens with Full HD resolution (1920x1080 px).

 

8. Judging

Images in section nature/travel will be proofed due to the rules of the nature/travel definitions, see §13 and §14. Color images in monochrome section as reversed are not allowed. The entrant will receive a hint if an image will not follow the rules and he can change the "wrong" image. All images will be kept into the competition till the judges will disqualify and no image will deleted before judging. An entrant’s four images will be distributed throughout four rounds of judging in that section.

The judges will award the acceptances, medals and honourable mentions of the entered images.

The score of best author as well as best youth is counted by the number of acceptances in one division during the total circuit. Each honourable mention scores an additional point, each medal 2 points. Only the highest score of an entrant in one division takes part in this ranking.

In the case of identical top scores all judges will make the final decision. The decision of the judges is final. The club winner will be determined by the 6 best members of each club from the author’s scoring. If 2 or more clubs have the same score, the best single member takes the win.

The winner of the d-pixx awards will be selected in the same way.

 

9. Entry fee

The entry fee is 20 Euro for one section and 30 Euro for 2 sections, each section more plus 5 Euro. Non European entries could pay alternative with 30 US$ for first division and 45, 50 and 55 US$ for next sections. Paypal will be accepted.

Due to the high clearance charges we regret that we cannot accept IRCs, foreign credit transfers or cheques drawn on foreign banks.

To pay by Paypal please consult http://www.paypal.com and send your payment to paypal@germanphotocup.de.

Entry fee in cash should sent to the following address:

Norbert Heil

Johannesstrasse 5

D-70794 Filderstadt

Germany

Entry fee Youth

Entrants under the age of 21 are free of charge. The appointed date of birthday to GIP 2021 will be 21st March 2000. All youth entrants have to copy an ID with birthday to proof their age. Youth entrants who have sent their IDs in former years have not to resend.

Please note: Youth entrants without confirmation of age, will be rejected.

 

10. Club entries

Club entries are welcome. The entry fee will be reduced per entrant to 15 Euro one section and 20, 25 and 30 Euro next sections (22 or 30, 35 and 40 US$) in case of 6 members. Please send a list of all club members who enter the circuit.

Only listed members of a club will count for club scoring. Please fill in the club in the entry forms. Members, who have not filled in the club name or took another club name cannot be included into the club score after presenting the results. The fee for a club entry should be paid once by one member.

Online entries of club members: The payment advice at the end of the upload should be ignored, if one member will pay the fee.

Entries without the due fees will not be judged! Sorry, no exceptions! The entry fee must arrive no later than the date of first judging.

 

11. List of acceptances and results

Each participant will receive the report card only per e-mail as an acceptance list of the circuit. The report card contains the acceptances of the images and the ranking of the author’s score. Images without any acceptance will not be published on this list.

 

12. Catalogue

The catalogue will be a pdf.file. Each entrant will receive an email with a link to download the catalogue. It will be posted on our website www.germanphotocup.de as download.

There will be no CD produced and send per mail to an entrant.

A printed version of the catalogue could be ordered by an extra fee of 20 Euro or 30 US$.